Human Resource Policy

Section 1: Organization of the Library

• 1.1 The Board
• 1.2 Executive Director
• 1.3 Chief Fiscal Officer
• 1.4 Human Resources Manager
• 1.5 Chain of Command

Section 2: Employment

• 2.1 At-Will
• 2.2 Equal Employment Opportunities
• 2.3 Americans with Disabilities Act
• 2.4 Hiring
• 2.5 Nepotism
• 2.6 Background Checks
• 2.7 Performance Evaluations & Merit Raises
• 2.8 Corrective Action
• 2.9 Grievances
• 2.10 Separation of Employment
• 2.11 Human Resource Records
• 2.12 Secondary Employment & Conflicts of Interest
• 2.13 Reasonable Accommodations for Pregnant Workers
• 2.14 Genetic Information Non-Discrimination Act (GINA)

Section 3: Hours & Wages

• 3.1 Types of Positions & Flex-Time
• 3.2 Student Internships & Practicums
• 3.3 Job Classifications & Descriptions
• 3.4 Payroll
• 3.4.1 Timekeeping
• 3.4.2 Direct Deposit

Section 4: Employee Benefits

• 4.1 Insurance
• 4.2 FMLA
• 4.3 Nursing Mothers
• 4.4 Types of Leave
  • 4.4.1 Vacation
  • 4.4.2 Sick
  • 4.4.3 Personal
  • 4.4.4 Wellness
  • 4.4.5 Administrative
• 4.5 Holidays
• 4.6 Emergency Closings
• 4.7 Civic Engagement
  • 4.7.1 Jury Duty
  • 4.7.2 Volunteering
  • 4.7.3 Election Poll Judges
• 4.8 Meal & Breaks
• 4.9 Telecommuting
• 4.10 Borrowing Privileges
• 4.11 Mileage & Travel
• 4.12 Professional Memberships, Conferences & Certifications
• 4.13 Continuing Education
• 4.14 Tuition Reimbursement
• 4.15 Gifts

Section 5: Employee Conduct

• 5.1 Ethics
• 5.2 Political Activity
• 5.3 Attendance
• 5.4 Personal Appearance
• 5.5 Safety & Reporting Workplace Incidents
• 5.6 Weapons
• 5.7 Drug & Alcohol Free Workplace
• 5.8 Anti-Discrimination & Anti-Harassment
• 5.9 Workplace Violence
• 5.10 Email
• 5.11 Cell Phone Usage & Personal Calls
• 5.12 Social Media Acceptable Use

Public Service Policy

Section 1: Operations

• 1.1 Service Area & Governance
• 1.2 Public Service Hours
• 1.3 Emergency Closings
• 1.4 Staff in Charge
• 1.5 Media Relations
• 1.6 Meeting Rooms
• 1.7 Display & Distribution of Non-Library Materials
• 1.8 Art Exhibit Policy
• 1.9 Gifts
• 1.10 Surplus Equipment
• 1.11 Adult Volunteers

Section 2: Materials Selection

• 2.1 Definitions
• 2.2 Statement of Policy
• 2.3 Criteria for Selection
• 2.4 Local Authors
• 2.5 Local History & Genealogy
• 2.6 Collection Maintenance
• 2.7 Request for Reconsideration

Section 3: Circulation of Library Materials

• 3.1 Cardholder Registration
  • 3.1.1 Issuing Library Cards
  • 3.1.2 Issuing Library Cards to Minors
  • 3.1.3 Special Card Types
• 3.2 Lost or Stolen Library Cards
• 3.3 Borrowing Limits
• 3.4 Requesting Material from Other Libraries
• 3.5 Fines & Fees
  • 3.5.1 Fines
  • 3.5.2 Fees
• 3.6 Lost, Stolen, or Damaged Library Materials

Section 4: Information Services

Section 5: Outreach Services

• 5.1 Library Access at Home
• 5.2 Institutional Services
• 5.3 Book Lockers
• 5.4 Outreach Programs
• 5.5 Library Bookmobile
  • 5.5.1 Operation
  • 5.5.2 Weather & Geographical Considerations

Section 6: Library Programs

• 6.1 What is a Library Program?
  • 6.1.1 Attending Library Programs
  • 6.1.2 Program Selection & Scheduling
  • 6.1.3 Partnerships & Performers
  • 6.1.4 Miscellaneous

Section 7: Technology

• 7.1 Internet Access
• 7.2 Digital Presence
  • 7.2.1 Website
  • 7.2.2 Social Media
• 7.3 Equipment for Public Use within the Library
  • 7.3.1 Eligibility
  • 7.3.2 Usage Limits & Fees
  • 7.3.3 Responsibilities
• 7.4 Printing & Related Services
• 7.5 Filming and Photography

Section 8: Patron Conduct

• 8.1 Patron Code of Conduct
• 8.2 Eviction
  • 8.2.1 Procedure
  • 8.2.2 Eviction Guidelines
  • 8.2.3 Rights of Redress
• 8.3 Solicitation
• 8.4 Tobacco Free
• 8.5 Unattended Minors
• 8.6 Video Surveillance

Section 9: Public Access to Library Records

• 9.1 Public Records
• 9.2 Confidentiality

Administrative Policy

Section 1: Procurement

• 1.1 Board Approval
• 1.2 Quotations for Prices
• 1.3 Credit Cards

Section 2: Sponsorship & Donor Recognition

• Sponsorship & Donor Recognition Statement
• Sponsorship & Donor Recognition Guidelines

Section 3: Pandemic Response Plan

• Purpose of Plan
• Preparedness Planning Team
• Plan Implementation Topics
• Hygiene
• Staffing & Services
• Communication
• Recovery

Section 4: Records Retention Schedule

Section 5: Investments

Section 6: Meals & Gifts for Library Staff & Trustees

Section 7: Patron Prizes & Awards

Section 8: Mobile Telephones

• Library-Provided Cell Phones
• Allowance for Cellular Phones

Section 9: Use of Library-Owned Vehicles or Personal Vehicles on Library Business

• Qualifications for Operating Personal or Library Vehicles on Library Business
• Motor Vehicle Record Guidelines
• Operator Compliance
• Personal Vehicle Use & Insurance
• Mileage & Travel Reimbursement
• Reporting Accidents

Section 10: Credit Card Responsibility & Use

• Conditions of Use
• Safekeeping
• Unauthorized Use
• No Right to Credit Card
• Personal Responsibility
• Policy

Section 11: Budgetary Level of Control Policy

Section 12: Fixed Assets

• Records of fixed assets shall include:Building List
  • Asset Inventory
  • Data Processing Software List
  • Non-Circulating Valuable Artwork List
  • Library Materials List
• Disposal of Assets

Section 13: Key & Access Card Release