2024 Board of Directors Meetings

Board meetings are typically held the second Wednesday of each month at 4:30 p.m. in the Main Library Annex Room A.

Jump to a month:

January / February / March / April / May / June / July / August / September / October / November / December

Wednesday, December 11, 2024

Regular monthly meeting at 4:30 p.m.

in the Culp Trustee Room, Annex

Pre-minutes December

Consent Agenda:

• November 2024 Board Meeting Minutes
• November Financial Report
• November 2024 Library Impact

New Business:

1. Budget Committee Report/Approve 2025 Temporary Budget

• 2025 Temporary Appropriations

2. Establish Nominating Committee

3. Schedule January Organzational and Records Commission meetings

4. 2025 Meeting Schedule and Library Holidays and Closures

5. Approve updates to HR Policy 5.8 Anti-Harassment and Anti-Discrimination

6. Accept Hannah Knisley's resignation, effective November 26, 2024 and Kim Lawhorn's resignation, effective December 6, 2024

7. Approve surety bonds for Chief and Deputy Fiscal Officers

Executive Session: (1) To consider the appointment, employment, dismissal, discipline, promotion, demotion or compensation of a public employee or official, or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual, unless the employee, official, licensee, or regulated individual requests a public hearing by division (G)(1) of section 121.22 of the Revised Code.

Budget Committee

Tuesday, November 26, 2024

Regular monthly meeting at 4:30 p.m.

in the Culp Trustee Room, Annex

Simmons Jones (chair), Hirsch and Augg

Wednesday, November 13, 2024

Regular monthly meeting at 4:30 p.m.

in the Culp Trustee Room, Annex

Consent Agenda

• October 2024 Board Meeting Minutes
• October 2024 Financial Report
• October 2024 Library Impact
• Director's report

New Business:

• Policy updates:
  • HR 4.9 Telecommuting
  • Administrative Policy 8 Mobile Phones
  • HR 2.6 Background Checks
  • HR 2.14 GINA
• Northside Shelter House Roof Repair
• Adjourn

Monday, October 14 at 1 p.m.

at In-Service Day

in Room B2

Consent Agenda:

• Approve September minutes
• September Financial Report
• September 2024 Library Impact
• Director's report

New Business:

• Above and Beyond
• Joy Jar
• Accept bid for snow removal:
  • City Wide Solutions 2024-2025 Snow Removal Quote
  • M & M 2024-2025 Snow Removal Quote
• Accept quote for accessible doors on the northend of the Annex:
  • Fultzy Quote for Grant
• Accept $2000 First Capital Rotary grant for STEAM Beyond Books materials
• Accept $4999 LSTA State Library grant for Van Lerius "Cinderella" conservation
• Service Awards
• Wellness Awards
• Door Prizes

>>>Budget Committee meeting, Tuesday, November 26 at 4:30 p.m.

in the Culp Trustee Room:  Simmons Jones (chair), Hirsch and Augg

(No August meeting)

September 11, 2024

Regular monthly meeting at 4:30 p.m.

in the Culp Trustee Room, Annex

Consent Agenda:

• July Minutes (DRAFT)
• July 2024 Financial Report
• August 2024 Financial Report
• July 2024 Library Impact
• August 2024 Library Impact
• Director's Report

New business:

• Transfers
• Annual levy resolution
• Personnel Committee Meeting Minutes and recommendations:
  • Minutes from August 14, 2024 (see additional handouts in the green committee meeting box below)
  • Staffing updates:
    
    • accept Ridley Tonn's resignation, effective July 12, 2024
    • transfer Jenn Coffill from Programming Assistant to Adult Services Assistant, effective August 12
    • promote Carrie Bowdle, Frankfort clerk, to Programming Assistant, effective August 12
    • promote Juanita Peck from part-time Frankfort clerk to benefitted 30-hour Frankfort clerk, effective August 12
    • hire Faye Dyke (Redacted), Main part-time clerk, effective 8/12/24
    • hire Lacy Yeagle (Redacted), Frankfort part-time clerk, effective 8/26/24
    • accept Kathy Cruse retirement, effective 11/30/24
    • salary survey discussion
    • new staff appraisal tool:
      • Performance Evaluation
      • 2024 Self Report
  • Job Description updates:
    • Adult Services Assistant (track changes)
    • Deputy Fiscal Officer
    • Exempt vs. Non-exempt updates
  • Policy updates:
    • Pregnant Workers policy
    • Seasonal/Student workers

• Buildings
  • Richmond Dale update
  • Frankfort windows and shelter house update
  • Northside update
    • Open JLX retainage account

• In Service Day
  • move October meeting to October 14 at 1 p.m.
  • In Service Day Agenda
• 2024 Revised Bylaws
• Sally Shore Reception
• Approve Strategic Plan 2024

July 10, 2024

Regular monthly meeting at 4:30 p.m.

in the Culp Trustee Room, Annex

• June Minutes
• June 2024 Financial Report
• June 2024 Library Impact
• Staff presenter:  Kendra Kempton, Grant Writer
• Audit
• Building project updates:
  • Northside Renovation budget proposal
    • Northside drawings
  • Richmond Dale Schedule
  • Frankfort
  • Massieville/Adelphi Hive wraps
• Sally Shore visit, 9/20?
• hire Emma Flournoy (redacted resume), Main part-time clerk, effective July 8, 2024
• Strategic Plan input
• Van Quotes
• Bylaws update: Student Trustee Language
• Accept resignation of Heidi Lamerson, effective July 31

ALA Slide Deck of Board Presentation

June 12, 2024

Bylaws Committee

at 4 p.m. in the Culp Trustee Room, Annex
(Lowe, Oyer, Simmons Jones)

• 2018 Bylaws to review
• Bylaws from Other Libraries

June 12, 2024

Regular monthly meeting at 4:30 p.m.

in the Culp Trustee Room, Annex

Pre-minutes

Public comment

Staff/Partner presentation: Allison Lutz, summer Bookworm intern

Consent agenda:

• May 24 minutes
• May 2024 Financial Reports
• May 2024 Library Impact
• Director's Report

Old business:

• Drug and Alcohol Free Workplace (newest June 5)

New business:

• Bylaws Committee Report
• Student Trustee discussion
• renew Ohio Plan and cyber-security insurance (effective July 1)
  • Agent Email Renewals
  • AmTrust Cyber 2024
  • LloydsRPS Cyber 2024
  • Ohio Plan 2024
• Update Investment Policy
• Frankfort Shelter House Quotes (updated 6/10/2024)
• HR 2.12 Secondary Employment and Conflicts of Interest
• Update Public Policy 1.6 Meeting Rooms
• Update Outreach Policy
• Accept resignation of Drew Davis, effective 5/29/2024
• Strategic Plan

(No April meeting)

May 8, 2024

Regular monthly meeting

at 4:30 p.m. in the Annex Culp Trustee Room (near room A)

Public comment

Staff presentation: 2024 Bookworm with Marissa Newland and Jenn Coffill

Consent agenda:

• March Minutes
• March and April Financial Reports
• March 2024 Library Impact
• April 2024 Library Impact
• Directors's Report
  
  • DEI Collection Evaluation

Staff:

• Drug and Alcohol Free Workplace Update (HR policy 5.7)
  • Updated policy with track changes
• Attendance Policy Update (HR 5.3)
  • updated policy
• Corrective Action Policy Update (HR 2.8)
  • updated policy with track changes revision
• hire Evan Binkley, 4/9, custodian
  • redacted resume
• hire Ruby Smart, 4/9, Outreach manager
  • redacted resume
• hire Marisa Newland, 4/15, Youth Services Assistant
  • redacted resume
• promote Erica Wallace, 4/22, Enrichment Assistant at Main
• update name of Technical Processing to Cataloging Department
• hire Cole Yount, 5/7, as Enrichment Clerk at Mt. Logan
  • redacted resume
• Update experience requirements in Access Assistants to 2-years:
  
  • Cataloging Assistant
  • Outreach Assistant

Buildings:

• OTSCIF update
• Annex renovation update
• Resolution dedicating the Culp Trustee Room
  • Resolution
• Posted RFQs for 2024 projects: https://www.crcpl.org/requests
  • Fultzy Frankfort Windows Quote
  • ProCon Frankfort Windows
  • ProCon Richmond Dale Renovation

Misc:

• Social Media Patron Policy 7.2.2
  
  • expanded policy
• Strategic Planning updatesed Code.

February 14, 2024

Regular monthly meeting

at 4:30 p.m. at Northside

PETITION PRESENTED 2/15/2023

Consent agenda:

• January Minutes
• January Financial Report
• January 2024 Library Impact
• Director's Report

New business:

• Personnel Committee Report
  • Accept Don Turner's resignation, effective 1/16/2024
  • Accept Laura Erwin's resignation, effective 3/1/2024
  • 5.12 Social Media NEW
  • 2024 Building Custodian UPDATE
  • 2024 Custodial Assistant NEW
  • 2024 Outreach Manager UPDATE
  • 2.10.2 and 4.4.2 Sick Leave policy UPDATES

• Buildings Committee Report
  • 2024 Projects discussion--Scott Arnett
  • Annex renovation update

Buildings Committee (Hirsch, Graves, Adams)

February 14, 2024

at 4 p.m. at Northside

• Annex Renovation Update
• Connector building long-range plan
• Landscape Maintenance RFQ
• 2024 Buidling Projects
  
  • Richmond Dale
    • carpet
    • restrooms
    • outside bookdrop
    • picnic pad
    • painting
  • Frankfort
    • windows
    • outdoor programming space
  • Northside - Design Work Order Package
    
    • HVAC
    • roof
    • parking lot
    • wall repair
    • additional interior updates

2024 Meeting Dates

• January 10: Organizational & Records Commission
• February 14
• March 13
• April 10 cancelled
  
• May 8
• June 12
• July 10
• August 14 cancelled
  
• September 11
• Monday, October 14: Staff Day
• November 13
• December 11

Board Committees

Audit: Augg (chair), Hirsch and Adams

• Meeting to be established by auditor

Budget: Simmons Jones (chair), Hirsch and Augg

• Typically only one meeting in Oct/Nov

Buildings: Hirsch (chair), Graves and Adams

• Next meeting at 4 p.m. on February 14 at Northside

Bylaws: Lowe (chair), Oyer and Simmons Jones

• Next meeting at 4 p.m. on June 12 in the Annex

Personnel: Lowe (chair), Graves and Oyer

• Next meeting at 4:30 p.m. on February 7 in the Annex
• Next meeting at 4:00 p.m. on August 14 in the Annex

Board Orientation Materials

2023 Board Materials Archive

2022 Board Materials Archive

2021 Board Materials Archive