Board of Directors Meetings

Board meetings are typically held the second Wednesday of each month at 4:30 p.m. in the Main Library Annex Room A.

Jump to a month:

January / February / March / (No April Meeting) / May / June / July / (No August Meeting) / September / October / November

November 8, 2023

at 4:30 p.m. in-person in the Annex

Welcome Jackson Kohls, Student Trustee

November 8 agenda

• Consent Agenda:
  • October 2023 Board Meeting Minutes
  • October Financial Report
  • Director's Report
  • October 2023 Library Impact
• Personnel Committee:
  • HR Policy Updates: policy changes
  • Volunteer Policy Update: Volunteer policy [updated 11/8/23]
  • Custodial staffing discussion: custodian rationale
  • Vision, Dental, Life, Short Term Disability Discussion
    • historical benefits summary
    • premium worksheet
    • staffing level snapshot
• Annex Renovation Update and change order
• Budget Discussion
• Upcoming board vacancy

October 9, 2023

at noon in the Annex (lunch will be served!)

In Service Day Agenda

Pre-minutes

• Joy Jar
• Above and Beyond
• Consent agenda:
  • September Financial Report
  • September meeting minutes
  • Director's report
  • September Library Impact
• Staffing:
  • promote Jenn Coffill to full-time Enrichment Assistant
  • hire pt clerk
• Annex update
• Snow removal quotes
• Staff Service and Wellness awards

September 13, 2023

at 4:30 p.m. In-person in the Annex

(NO AUGUST MEETING)

September Agenda

• Director's Report
• Staff presentation from Jenn Slone about hotspots and broadband inititiatives
• July 2023 Board Meeting Minutes
• July Financial Report
• August Financial Report
• July 2023 Library Impact
• August 2023 Library Impact
• Accept levy rates and amounts
• Accept TechCred grant reimbursement
• Transfer $60,000 from Contingencies to Salaries ($40,000) & OPERS ($20,000) 
• Personnel:
  • Update job descriptions
  • Hire grant writer Kendra Kempton (Redacted Resume)
  • Accept Logan Mills' resignation, effective August 19
  • Accept Rachel LeMaster's resignation, effective August 31
  • Accept Melissa Lawson's resignation, effective September 2
  • Hire Morgan Alexander (redacted resume), IT Assistant, effective September 18
  • Hire Galen Kaltenbach (redacted resume), part-time Enrichment Clerk, effective
• Policy Updates and Resolutions:
  • Procurement Policy
  • Key Release/Building Access
  • Update HR policies 4.12 and 4.14 (Professional Conferences and Memberships & Tuition Reimbursement)
  • Diversity, Equity, Inclusion Statement Resoluion
  • Highland County library boundaries resolution
• Buildings:
  • Annex renovation update
    • Transfer building fund to furniture
    • Outreach Shelving Proposal (Library Design)
    • IT Furniture Quote (Globe)
    • Admin and more furniture (Office City)
    • NEW 9/13:  Three change orders for renovation (costs are within the contingencies balance):
      • HR office
      • 5th St. Steps
      • additional painting
  • Main Landscaping Proposal from Rhodes
• In Service Day, October 9
• Student Trustee Applications--updated 9/10/2023
• Future board vacancies

July 12, 2023

at 4:30 p.m. In-person in the Annex

July Agenda

July Preminutes

• Presenter:  Jody Rivers, Friends of the Library President
• Draft Board Minutes June 2023
• June Financial Report
• July Director's Report
• June 2023 Library Impact
• State budget update
• hire Drew Davis, effective 6/26, Main part-time clerk
• Harm reduction program (discussion)
• Landscaping and Annex renovation update
• Parking lot resurfacing:
  • Frankfort Parking Lot quotes
  • Main Parking Lot quotes
• Update sick leave langague
• Cancel August Board meeting?

June 14, 2023

at 4:30 p.m. In-person in the Annex

(Personnel Committee meeting at 4 p.m.)

SWEAR IN ROB AUGG

• May board meeting minutes
• May Financial Report
• May 2023 Library Statistics
• June Director's Report
• Personnel Committee Report
  • Hire Melissa Lawson, Youth Services Assistant, effective May 30, 2023
  • accept resignation of Kimberly Wagner, effective June 16, 2023
  • approve Grant Writer job description
  • update vacation policy and vacation accural chart
  • update Pay Bands
• Annex/Main Landscape
  • Estimate from Rhoads Landscaping
  • main library parking lot
  • main library side
• Renew Ohio Plan (effective July 1)
  • Ohio Plan 2023 Renewal
  • Cyber Security 2023 Renewal
• Approve 2-year HVAC Service Agreement for all locations
• Approve Frankfort HVAC Replacement

May 10, 2023

at 4:30 p.m. In-person Room A, Main Library Annex

April 12 meeting canceled

May Preminutes

• May 10 agenda
• March Financial Report
• April Financial Report
• March 2023 Library Impact
• April 2023 Library Impact
• May/April Director's Report
• March 2023 Board Meeting Minutes
• Transfer $86,000 from Contingencies to pay for the new book lockers at Massieville and Adelphi: locker quote from D-Tech (with discount)
• Annex Landsape Update:  Estimate from Landscape Management Group
• Annex Renovation Budget Proposal:  Annex Renovation Proposal

March 8, 2023

at 4:30 p.m. In-person Room A, Main Library Annex

Consent Agenda [action]:

• March 8 agenda
• February 2023 Board Meeting Minutes
• February Financial Report
• February 2023 Library Impact
• Director Report March

Old Business:

• Landscape (Annex) update
• Annex renovation

New Business:

• Request an amended certificate of estimated resources from the County Auditor to update our revenues to match current 2023 estimates
• 2023 Permanent Appropriations
  
  • 2023 Permanent Appropriations Line Item Detail
  • 2023 Permanent Appropriations Resolution
• Update meeting room policy:  Public Service Policy 1.5
• Close Huntington location for floor repair, 6/1 through 6/15
• Accept resignation of Mindy True, effective March 17

EXECUTIVE SESSION:

To consider the compensation of a public employee ....

February 8, 2023

at 4:30 p.m. In-person Room A, Main Library Annex

Consent Agenda [action]:

• February agenda
• January 2023 Organizational & Records Commission Meeting Minutes
• Financial Report Jan 2023
• January 2023 Library Impact
  
• February Director's Report

New Business:

• New Administrative Policy 12--Fixed Asset Policy [action]
• Update HR Policy 4.5--Holidays [action]
• Huntington Library [discussion]

2023 Meeting Dates

• January 11:
  Organizational & Records Commission
• February 8
• March 8
• April 12
• May 10
• June 14
• July 12
• August 9 - canceled
• September 13
• Monday, October 9 - Staff in-service
• October 17 - Personnel Committee 2 pm
• November 8
• November 29 - Budget Committee 5 pm
  
• December 13

Board Orientation Materials

2022 Board Materials Archive

2021 Board Materials Archive