2025 Board Docs - Chillicothe and Ross County Public Library

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2025 Board of Directors Meetings

Board meetings are typically held the second Wednesday of each month at 4:30 p.m. in the Main Library Annex Room A.

Wednesday, April 9, 2025

Regular meeting at 4:30 p.m.

at Northside

Board Meeting Minutes for March_25 (draft)

Wednesday, March 12, 2025

Regular meeting at 4:30 p.m.

in the Culp Trustee Room, Annex

>>>Guest: Alison Moss, Social Work Student Intern

Old Business:

HR 5.8 Anti-Discrimination

New Business:

2025 Permanent Budget
- 2025 Permanent Appropriations Detail
- 2025 Permanent Appropriations Summary
Landscaping bids
Staffing updates:
- Adriana Frease (redacted resume)
- Promote Sheena Brown to full-time Enrichment and Communications clerk
- Mt. Logan clerk--reposted
- Digital Navigator posting
Northside update:
- Approve furniture purchase
- Move April meeting

EXECUTIVE SESSION to discuss employment and compensation of a public employee.

Wednesday, February 12, 2025

Regular meeting at 4:30 p.m.

in the Culp Trustee Room, Annex

January Minutes (draft)

January 2025 Financial Report

January 2025 Library Statistics

Public Comment

Director's Report

Awning (informational)

OLD BUSINESS:

none

NEW BUSINESS:

Personnel Committee Report
- two new job descriptions: Digital Navigator and Marketing Communications Clerk
- updated HR 5.8 Anti-Harassment and Anti-Discrimination
- compensation history
Approve adult changing station purchase: quote
Next Student Trustee
Administrative Policy 14 - Cardiac Emergency Response Plan
Accept Gretchen Jackson's resignation, effective February 21, 2025

Personnel Committee

Tuesday, February 4 at 4 p.m.

in the Library Annex Culp Trustee Room

Agenda:

two new job descriptions:
- Digital Navigator
- Marketing and Communications Clerk
HR 5.8 Anti-Harassment and Anti-Discrimination
from the December Board minutes:
"The Budget Committee requests that the Personnel Committee undertake a review of total compensation and benefit packages for the Executive Director and Chief Fiscal Officer, review a history of merit increases and salary adjustments for all library employees, and establish a wage schedule for the Executive Director and Chief Fiscal Officer."
(This is information will be distributed at the meeting.)

2024 archived here.

Wednesday, January 15, 2025

Organizational meeting at 4:30 p.m.

in the Culp Trustee Room, Annex

SWEAR IN ANGELA HIRSCH FOR A TERM TO EXPIRE 12/31/2031

Public Comment

Guest: Joseph DeLong, arborist

Organizational Meeting:

Nominations and elections of 2025 officers
Appoint fiscal and deputy fiscal officer
Assign committees and establish committee meetings if needed
- DRAFT Committees
Approve December Minutes (draft)
Approve December 2024 Financial Report
December 2024 Library Impact
Director's Report

New business:

Ratify health insurance contract with Anthem, effective 2/1/2025
Ratify AVI contract for new audio visual equipment in Annex Room B in the amount of $53,966
Hire Alanna Spriggs (redacted resume), part-time Richmond Dale Clerk, effective January 13, 2025

Records Commission Meeting:

Appoint Chief Fiscal Officer as Board's representative for required public records training
Affirm Records Policy
Affirm Record Retention Schedule

2025 Meeting Dates

January 15 (rescheduled from January 8): Organizational & Records Commission
February 12
March 12
April 9
May 14
June 11
July 9
August 13
September 10
Monday, October 13: Staff Day
November 12
December 10