2024 Board of Directors Meetings

Board meetings are typically held the second Wednesday of each month at 4:30 p.m. in the Main Library Annex Room A.

Jump to a month:

January / February / March / April / May / June / July / August / September / October / November / December

Budget Committee

Tuesday, November 26, 2024

Regular monthly meeting at 4:30 p.m.

in the Culp Trustee Room, Annex

Simmons Jones (chair), Hirsch and Augg

Wednesday, November 13, 2024

Regular monthly meeting at 4:30 p.m.

in the Culp Trustee Room, Annex

Consent Agenda

• October minues
• October financial report
• Impact
• Director's report

New Business:

• Policy updates:
  • HR 4.9 Telecommuting
  • Administrative Policy 8 Mobile Phones
  • HR 2.6 Background Checks
  • HR 2.14 GINA`
• Northside Shelter House Roof Repair
• Adjourn

Monday, October 14 at 1 p.m.

at In-Service Day

in Room B2

Consent Agenda:

• Approve September minutes
• September Financial Report
• September 2024 Library Impact
• Director's report

New Business:

• Above and Beyond
• Joy Jar
• Accept bid for snow removal:
  • City Wide Solutions 2024-2025 Snow Removal Quote
  • M & M 2024-2025 Snow Removal Quote
• Accept quote for accessible doors on the northend of the Annex:
  • Fultzy Quote for Grant
• Accept $2000 First Capital Rotary grant for STEAM Beyond Books materials
• Accept $4999 LSTA State Library grant for Van Lerius "Cinderella" conservation
• Service Awards
• Wellness Awards
• Door Prizes

>>>Budget Committee meeting, Tuesday, November 26 at 4:30 p.m.

in the Culp Trustee Room:  Simmons Jones (chair), Hirsch and Augg

(No August meeting)

September 11, 2024

Regular monthly meeting at 4:30 p.m.

in the Culp Trustee Room, Annex

Consent Agenda:

• July Minutes (DRAFT)
• July 2024 Financial Report
• August 2024 Financial Report
• July 2024 Library Impact
• August 2024 Library Impact
• Director's Report

New business:

• Transfers
• Annual levy resolution
• Personnel Committee Meeting Minutes and recommendations:
  • Minutes from August 14, 2024 (see additional handouts in the green committee meeting box below)
  • Staffing updates:
    
    • accept Ridley Tonn's resignation, effective July 12, 2024
    • transfer Jenn Coffill from Programming Assistant to Adult Services Assistant, effective August 12
    • promote Carrie Bowdle, Frankfort clerk, to Programming Assistant, effective August 12
    • promote Juanita Peck from part-time Frankfort clerk to benefitted 30-hour Frankfort clerk, effective August 12
    • hire Faye Dyke (Redacted), Main part-time clerk, effective 8/12/24
    • hire Lacy Yeagle (Redacted), Frankfort part-time clerk, effective 8/26/24
    • accept Kathy Cruse retirement, effective 11/30/24
    • salary survey discussion
    • new staff appraisal tool:
      • Performance Evaluation
      • 2024 Self Report
  • Job Description updates:
    • Adult Services Assistant (track changes)
    • Deputy Fiscal Officer
    • Exempt vs. Non-exempt updates
  • Policy updates:
    • Pregnant Workers policy
    • Seasonal/Student workers

• Buildings
  • Richmond Dale update
  • Frankfort windows and shelter house update
  • Northside update
    • Open JLX retainage account

• In Service Day
  • move October meeting to October 14 at 1 p.m.
  • In Service Day Agenda
• 2024 Revised Bylaws
• Sally Shore Reception
• Approve Strategic Plan 2024

July 10, 2024

Regular monthly meeting at 4:30 p.m.

in the Culp Trustee Room, Annex

• June Minutes
• June 2024 Financial Report
• June 2024 Library Impact
• Staff presenter:  Kendra Kempton, Grant Writer
• Audit
• Building project updates:
  • Northside Renovation budget proposal
    • Northside drawings
  • Richmond Dale Schedule
  • Frankfort
  • Massieville/Adelphi Hive wraps
• Sally Shore visit, 9/20?
• hire Emma Flournoy (redacted resume), Main part-time clerk, effective July 8, 2024
• Strategic Plan input
• Van Quotes
• Bylaws update: Student Trustee Language
• Accept resignation of Heidi Lamerson, effective July 31

ALA Slide Deck of Board Presentation

June 12, 2024

Bylaws Committee

at 4 p.m. in the Culp Trustee Room, Annex
(Lowe, Oyer, Simmons Jones)

• 2018 Bylaws to review
• Bylaws from Other Libraries

June 12, 2024

Regular monthly meeting at 4:30 p.m.

in the Culp Trustee Room, Annex

Pre-minutes

Public comment

Staff/Partner presentation: Allison Lutz, summer Bookworm intern

Consent agenda:

• May 24 minutes
• May 2024 Financial Reports
• May 2024 Library Impact
• Director's Report

Old business:

• Drug and Alcohol Free Workplace (newest June 5)

New business:

• Bylaws Committee Report
• Student Trustee discussion
• renew Ohio Plan and cyber-security insurance (effective July 1)
  • Agent Email Renewals
  • AmTrust Cyber 2024
  • LloydsRPS Cyber 2024
  • Ohio Plan 2024
• Update Investment Policy
• Frankfort Shelter House Quotes (updated 6/10/2024)
• HR 2.12 Secondary Employment and Conflicts of Interest
• Update Public Policy 1.6 Meeting Rooms
• Update Outreach Policy
• Accept resignation of Drew Davis, effective 5/29/2024
• Strategic Plan

(No April meeting)

May 8, 2024

Regular monthly meeting

at 4:30 p.m. in the Annex Culp Trustee Room (near room A)

Public comment

Staff presentation: 2024 Bookworm with Marissa Newland and Jenn Coffill

Consent agenda:

• March Minutes
• March and April Financial Reports
• March 2024 Library Impact
• April 2024 Library Impact
• Directors's Report
  
  • DEI Collection Evaluation

Staff:

• Drug and Alcohol Free Workplace Update (HR policy 5.7)
  • Updated policy with track changes
• Attendance Policy Update (HR 5.3)
  • updated policy
• Corrective Action Policy Update (HR 2.8)
  • updated policy with track changes revision
• hire Evan Binkley, 4/9, custodian
  • redacted resume
• hire Ruby Smart, 4/9, Outreach manager
  • redacted resume
• hire Marisa Newland, 4/15, Youth Services Assistant
  • redacted resume
• promote Erica Wallace, 4/22, Enrichment Assistant at Main
• update name of Technical Processing to Cataloging Department
• hire Cole Yount, 5/7, as Enrichment Clerk at Mt. Logan
  • redacted resume
• Update experience requirements in Access Assistants to 2-years:
  
  • Cataloging Assistant
  • Outreach Assistant

Buildings:

• OTSCIF update
• Annex renovation update
• Resolution dedicating the Culp Trustee Room
  • Resolution
• Posted RFQs for 2024 projects: https://www.crcpl.org/requests
  • Fultzy Frankfort Windows Quote
  • ProCon Frankfort Windows
  • ProCon Richmond Dale Renovation

Misc:

• Social Media Patron Policy 7.2.2
  
  • expanded policy
• Strategic Planning updatesed Code.

February 14, 2024

Regular monthly meeting

at 4:30 p.m. at Northside

PETITION PRESENTED 2/15/2023

Consent agenda:

• January Minutes
• January Financial Report
• January 2024 Library Impact
• Director's Report

New business:

• Personnel Committee Report
  • Accept Don Turner's resignation, effective 1/16/2024
  • Accept Laura Erwin's resignation, effective 3/1/2024
  • 5.12 Social Media NEW
  • 2024 Building Custodian UPDATE
  • 2024 Custodial Assistant NEW
  • 2024 Outreach Manager UPDATE
  • 2.10.2 and 4.4.2 Sick Leave policy UPDATES

• Buildings Committee Report
  • 2024 Projects discussion--Scott Arnett
  • Annex renovation update

Buildings Committee (Hirsch, Graves, Adams)

February 14, 2024

at 4 p.m. at Northside

• Annex Renovation Update
• Connector building long-range plan
• Landscape Maintenance RFQ
• 2024 Buidling Projects
  
  • Richmond Dale
    • carpet
    • restrooms
    • outside bookdrop
    • picnic pad
    • painting
  • Frankfort
    • windows
    • outdoor programming space
  • Northside - Design Work Order Package
    
    • HVAC
    • roof
    • parking lot
    • wall repair
    • additional interior updates

2024 Meeting Dates

• January 10: Organizational & Records Commission
• February 14
• March 13
• April 10 cancelled
  
• May 8
• June 12
• July 10
• August 14 cancelled
  
• September 11
• Monday, October 14: Staff Day
• November 13
• December 11

Board Committees

Audit: Augg (chair), Hirsch and Adams

• Meeting to be established by auditor

Budget: Simmons Jones (chair), Hirsch and Augg

• Typically only one meeting in Oct/Nov

Buildings: Hirsch (chair), Graves and Adams

• Next meeting at 4 p.m. on February 14 at Northside

Bylaws: Lowe (chair), Oyer and Simmons Jones

• Next meeting at 4 p.m. on June 12 in the Annex

Personnel: Lowe (chair), Graves and Oyer

• Next meeting at 4:30 p.m. on February 7 in the Annex
• Next meeting at 4:00 p.m. on August 14 in the Annex

Board Orientation Materials

2023 Board Materials Archive

2022 Board Materials Archive

2021 Board Materials Archive