Administrative Policy

Section 8: Mobile Telephones

Mobile phones may be required for employees in certain positions within the library system as determined by the Executive Director to help increase library productivity and/or safety. The Executive Director may authorize either a library-provided cell phone or a monthly allowance to ensure that the appropriate employees have the necessary equipment.

Library Provided Cell Phones: Personal use of library provided mobile phones is strongly discouraged although the library administration recognizes that this is sometimes unavoidable. Employees who use mobile phones will be given a copy of the itemized monthly statement and will be required to audit the bill for personal usage. All personal phone usage of a library provided phone (calls, text messages, etc.) must be reimbursed to the library. Calls will be reimbursed at a cost of .10 cents per minute. The library reserves the right to audit and review mobile telephone bills to ensure their proper usage. Mobile phones and any associated equipment that are the property of the library must be returned to the library upon termination of employment with the library.

Allowance for Cellular Phones: At the discretion of the Executive Director, the library may offer a taxable allowance for cellular phone equipment and services in lieu of a library-provided cell phone. The allowance is intended to cover library business-related costs and may not defray the total cost of a cellular phone plan or usage. The amount of the allowance will be consistent across all participating employees and evaluated periodically by the Fiscal Officer.

As stipulated in Administrative Policy, Section 9, operators of vehicles on library business should not drive while distracted. Employees are not permitted to write, send, or read text-based cellular communications while operating a library vehicle. 

All employees who are issued a library-owned mobile phone or provided an allowance for cellular service must acknowledge that they have received a copy of this mobile telephone policy by signing the attached agreement.

Chillicothe & Ross County Public Library Mobile Telephone Policy Employee Acknowledgement

I hereby acknowledge that I have received a copy of the Chillicothe & Ross County Public Library’s Mobile Telephone Policy.  I have read and understand the terms of the policy.  Furthermore, I agree to comply with the guidelines as set forth in the policy and understand that failure to abide by the policy may result in corrective action.

Employee Signature:  _________________________  Date:  _________________________